What we do

organization is key
to a successful event

Our services include the following:

Getting Started

Site Selection / RFP — Starting with your ideas, we will search for the best location for your event. From there we will request proposals from the most suitable venues.

Contract Negotiations — After assisting you in selecting a property, we will negotiate the best possible pricing and terms for your event.

Budget — We can help you with projecting costs and we can maintain your budget throughout the planning process and event.

Planning & Preparing

Web-site / Invitations — Starting with a “Save-the-Date”, to customized registration web-sites, sending invitations & following up with friendly reminders, we handle it all.

Registration / Logistics — Whether it’s for attendees or exhibitors, we will manage, track & record all registrations, plus capture the information needed for travel, room reservations, etc.

Travel & Accommodations — We can coordinate all air travel & ground transportation needs, as well as create, manage & submit rooming lists.

Food & Beverage Management — We can create the ideal menu based on the event and theme, project costs and coordinate tastings.

Exhibitor Management — We can correspond with exhibitors, record & track all booth sales, invoicing, sponsorship programs and more.

Trade Show — We coordinate, create & manage trade show floor plans, booth placement, security, equipment & supply rentals, approvals, shipping and delivery.

Event Schedule — We can create and manage agendas, timelines and individualized attendee schedules.

VIPS / Guests — We can assist with VIP’s, guests, corporate gifts & amenities, special requests, etc.

Event Materials — Create conference collateral, conference apps, badges, coordinate shipping and manage giveaways.

Event Management

On-site Event Management — Act as liaison between venue & client to manage meeting space, streamline the event registration process, food & beverage, audio visual & other in-house suppliers.

Off-site Event Management — Whether it’s a VIP dinner or a large closing night event, we will handle everything from venue contracts, food & beverage planning, ground transportation, entertainment, décor, and activities.

Wrap-Up

Post Event Services — Event evaluation, surveys, final review of invoices and budget reconciliation.

MEETINGS FIRST is a professional event management company. We pride ourselves on delivering first class service while planning events that are second to none. Our goal is to provide our clients the tools and expertise needed to host successful and memorable events, while saving time, money and hassles.

About

Our Team

Why Choose Us?

What We Do

Event Gallery

Meetings First

Contact Us

Contact Info

8 Main St,
Hingham, MA, 02043

781-741-9966

info@meetingsfirst.com

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